DUP Status Report *** response requested ***

Hi Terry,

Looping in Nils. For our GOFR work we are pulling together SOPs for facility reconciliation for Liberia, Guinea and Sierra Leone. I am not sure exactly where we are on this, but it would be good to consolidate efforts on this for templates, etc. I am assuming this is for Ethiopia.

Cheers,
-carl

···

On Aug 6, 2018, at 11:55 AM, Thomas, Jamie <jt48@regenstrief.org> wrote:

I would suggest that you could cross post by adding ohie-implementers@googlegroups.com <mailto:ohie-implementers@googlegroups.com> as well so you reach a broader audience.

Jamie Thomas | Health Information Project Manager/Communications
Center for Biomedical Informatics
<EF0758A0-D9BF-456E-8C85-E0974205B265[924].png>

1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9218 | Fax 317-274-9305
Email: jt48@regenstrief.org <mailto:jt48@regenstrief.org> | Skype: jamie.thomas5670 | Twitter: @Regenstrief
www.regenstrief.org <http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

From: "Cullen, Theresa" <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>>
Date: Monday, August 6, 2018 at 11:40 AM
To: Jamie Thomas <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>, "Shivers, Jennifer Ellen" <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>
Cc: "Fill, Kim Renee" <kfill@regenstrief.org <mailto:kfill@regenstrief.org>>, "paynejd@gmail.com <mailto:paynejd@gmail.com>" <paynejd@gmail.com <mailto:paynejd@gmail.com>>, "miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>" <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>, "Biondich, Paul G" <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

Was going to post this

Hope everyone is well. We are working on eHA as a part of a data use partnership project in Ethiopia. Jennifer Shivers and I are interested in trying to identify ways that organizations/countries are using to curate facility registries. The following two questions reflect our conversations:
Does anyone have SOPs /written processes / lessons learned that can be shared about how to curate and maintain facility registries?
If you do, is it possible to get copies and/or references to these processes?

but I don’t know where they should send (since it probably isn’t only us that wants to see these things..)

Theresa Cullen, MD, MS |
Associate Director, Global Health Informatics
Regenstrief Institute
Visiting Associate Professor, Department of Family and Community Medicine, Indiana University
1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9337 | 520-975-5727 (m) | Fax 317-274-9305
Skype ID: theresaanncullen Facebook.com/regenstriefinstitute <http://facebook.com/regenstriefinstitute>
www.regenstrief.org <http://www.regenstrief.org/>

From: Jamie Thomas <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>
Date: Monday, August 6, 2018 at 5:31 PM
To: Cullen Theresa <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>>, Jennifer Shivers <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>
Cc: Kim Fill <kfill@regenstrief.org <mailto:kfill@regenstrief.org>>, jonathan payne <paynejd@gmail.com <mailto:paynejd@gmail.com>>, Michelle Cox <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

Terry,

I am more than happy to post on your behalf but I believe it will mean more to add you to the OHIE-FR mailing list and have you post directly. I just added you to facility-registry@googlegroups.com <mailto:facility-registry@googlegroups.com> so you should be able to post.

Jamie Thomas | Health Information Project Manager/Communications
Center for Biomedical Informatics
<EF0758A0-D9BF-456E-8C85-E0974205B265[918].png>

1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9218 | Fax 317-274-9305
Email: jt48@regenstrief.org <mailto:jt48@regenstrief.org> | Skype: jamie.thomas5670 | Twitter: @Regenstrief
www.regenstrief.org <http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

From: "Cullen, Theresa" <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>>
Date: Sunday, August 5, 2018 at 9:58 PM
To: "Shivers, Jennifer Ellen" <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>, Jamie Thomas <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>
Cc: "Fill, Kim Renee" <kfill@regenstrief.org <mailto:kfill@regenstrief.org>>, "paynejd@gmail.com <mailto:paynejd@gmail.com>" <paynejd@gmail.com <mailto:paynejd@gmail.com>>, "miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>" <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>, "Biondich, Paul G" <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

Jamie, I don’t think that I am on the FR community group. I can post if I knew who to post to..
Question is fairly direct

Does anyone have SOPs /written processes / lessons learned that can be shared about how to curate and maintain facility registries/ If you do, can we get copies of them ?
thanks

From: Jennifer Shivers <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>
Date: Sunday, August 5, 2018 at 9:02 PM
To: Cullen Theresa <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>>
Cc: Kim Fill <kfill@regenstrief.org <mailto:kfill@regenstrief.org>>, jonathan payne <paynejd@gmail.com <mailto:paynejd@gmail.com>>, Jamie Thomas <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>, Michelle Cox <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

I have been traveling most of the day and just got to my room and have full access to email. Tonight I will be preparing for tomorrow. I’ll have to check later in the week to see if we have anything like a process or SOP.
Someone could reach out the facility registry community to ask for examples of FR management SOPs.

Jennifer

Jennifer Shivers | Senior Integration Architect | Senior Business Analyst
Tel 317-797-1200 | Skype jennifer.shivers

<image002.png>

1101 West Tenth Street
Indianapolis, IN 46202
Web and email addresses, and phone numbers will remain the same.
Tel 317-274-9234 | Fax 317-274-9303
Twitter: @Regenstrief | Facebook.com/regenstriefinstitute <http://facebook.com/regenstriefinstitute>
www.regenstrief.org <http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

On Aug 5, 2018, at 12:30 PM, Cullen, Theresa <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>> wrote:

Jennifer, did you look at what Niamh sent? Is there something there that we can borrow?
It amazes me that we have nothing from the contractor to use, but I don’t think that there is anything.

From: Jennifer Shivers <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>
Date: Friday, August 3, 2018 at 6:34 PM
To: Kim Fill <kfill@regenstrief.org <mailto:kfill@regenstrief.org>>
Cc: Cullen Theresa <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>>, jonathan payne <paynejd@gmail.com <mailto:paynejd@gmail.com>>, Jamie Thomas <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>, Michelle Cox <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

All,
I don’t see where MFR curation processes fit on here. We need to get something going on this or the interoperability pilot won’t succeed.
Thanks!
Jennifer

Jennifer Shivers | Senior Integration Architect | Senior Business Analyst
Tel 317-797-1200 | Skype jennifer.shivers

<image002.png>

1101 West Tenth Street
Indianapolis, IN 46202
Web and email addresses, and phone numbers will remain the same.
Tel 317-274-9234 | Fax 317-274-9303
Twitter: @Regenstrief | Facebook.com/regenstriefinstitute <http://facebook.com/regenstriefinstitute>
www.regenstrief.org <http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

On Aug 2, 2018, at 10:57 AM, Fill, Kim Renee <kfill@regenstrief.org <mailto:kfill@regenstrief.org>> wrote:

Michelle created a folder and google slides on our google drive. Thanks, Michelle! Our next review with JSI is August 15. Please update your slide by August 9, so we can review during our plan review on Thursday, August 9 and send a pre-read to JSI for the meeting on the 15th. Kind regards, Kim

Process
1. Go to google drive - https://drive.google.com/drive/folders/1BsyptrNIXrDHqehbQXMCMQIKa2hfQHhr
2. Update your template. The deck with all the templates are available
· eHA – Jennifer
· DW – Paul
· NHDD – Jon
· Overall – Terry
3. Review in weekly plan review, August 9.
4. Send to JSI as pre-read for meeting on August 15.

From: Cullen, Theresa
Sent: Thursday, August 2, 2018 9:11 AM
To: Fill, Kim Renee <kfill@regenstrief.org <mailto:kfill@regenstrief.org>>; Shivers, Jennifer Ellen <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>; Jonathan Payne <paynejd@gmail.com <mailto:paynejd@gmail.com>>; Thomas, Jamie <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>; Cox, Michelle Louise <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>; Biondich, Paul G <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

I think that we decided that we were going to fill this on .. Do we have a process to do that? thanks
Theresa Cullen, MD, MS |
Associate Director, Global Health Informatics
Regenstrief Institute
Visiting Associate Professor, Department of Family and Community Medicine, Indiana University
1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9337 | 520-975-5727 (m) | Fax 317-274-9305
Skype ID: theresaanncullen Facebook.com/regenstriefinstitute <http://facebook.com/regenstriefinstitute>
www.regenstrief.org <http://www.regenstrief.org/>

From: Kim Fill <kfill@regenstrief.org <mailto:kfill@regenstrief.org>>
Date: Tuesday, July 31, 2018 at 9:46 PM
To: Jennifer Shivers <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>, jonathan payne <paynejd@gmail.com <mailto:paynejd@gmail.com>>, Jamie Thomas <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>, Michelle Cox <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>, Cullen Theresa <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>>
Subject: RE: DUP Status Report *** response requested ***

This slide deck has a few more options for status reporting….sorry for the confusion. Kind regards, Kim

From: Fill, Kim Renee
Sent: Tuesday, July 31, 2018 2:08 PM
To: Shivers, Jennifer Ellen <jeshiver@regenstrief.org <mailto:jeshiver@regenstrief.org>>; Jonathan Payne <paynejd@gmail.com <mailto:paynejd@gmail.com>>; Thomas, Jamie <jt48@regenstrief.org <mailto:jt48@regenstrief.org>>; Cox, Michelle Louise <miclcox@regenstrief.org <mailto:miclcox@regenstrief.org>>; Biondich, Paul G <pbiondic@regenstrief.org <mailto:pbiondic@regenstrief.org>>; Cullen, Theresa <thcullen@regenstrief.org <mailto:thcullen@regenstrief.org>>
Subject: DUP Status Report *** response requested ***

Good afternoon -

Per our last plan review call, please find included options for creating a regular status communication regarding our work (GHI) on the DUP project. There are several templates in the slide deck; the first seems to fit our need the most. We could do one slide that covers all work streams or a one-page slide for each…. In addition we should send the updated and statused plan. An example is included.
1. Overall
2. eHA/Interoperability
3. Data Warehouse
4. NHDD

Please respond with your thoughts on our status communication. Thank you!

Kind regards,
Kim

Kim Fill, PMP| Global Health Informatics Program Manager
Tel 317-797-1200 | kfill@regenstrief.org <mailto:kfill@regenstrief.org>

<image001.png>

1101 West Tenth Street
Indianapolis, IN 46202
Web and email addresses, and phone numbers will remain the same.
Tel 317-274-9043 | Mobile 317-627-8985
Twitter: @Regenstrief | Facebook.com/regenstriefinstitute <http://facebook.com/regenstriefinstitute>
www.regenstrief.org <http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

<image002.png>

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Yes.

Thanks so much. I just posted (hope that is OK). Maybe we can connect after we see responses?
terry

···

From: carl <litlfred@gmail.com<mailto:litlfred@gmail.com>>
Date: Monday, August 6, 2018 at 7:17 PM
To: Jamie Thomas <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>, "Kaiser, Nils (Consultant)" <nkaiser@path.org<mailto:nkaiser@path.org>>
Cc: Cullen Theresa <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>, Jennifer Shivers <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>, Kim Fill <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>, jonathan payne <paynejd@gmail.com<mailto:paynejd@gmail.com>>, Michelle Cox <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>, OpenHIE implementers network <ohie-implementers@googlegroups.com<mailto:ohie-implementers@googlegroups.com>>
Subject: Re: [ohie-implementers] Re: DUP Status Report *** response requested ***

Hi Terry,

Looping in Nils. For our GOFR work we are pulling together SOPs for facility reconciliation for Liberia, Guinea and Sierra Leone. I am not sure exactly where we are on this, but it would be good to consolidate efforts on this for templates, etc. I am assuming this is for Ethiopia.

Cheers,
-carl

On Aug 6, 2018, at 11:55 AM, Thomas, Jamie <jt48@regenstrief.org<mailto:jt48@regenstrief.org>> wrote:

I would suggest that you could cross post by adding ohie-implementers@googlegroups.com<mailto:ohie-implementers@googlegroups.com> as well so you reach a broader audience.

Jamie Thomas | Health Information Project Manager/Communications
Center for Biomedical Informatics
<EF0758A0-D9BF-456E-8C85-E0974205B265[924].png>

1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9218 | Fax 317-274-9305
Email: jt48@regenstrief.org<mailto:jt48@regenstrief.org> | Skype: jamie.thomas5670 | Twitter: @Regenstrief
www.regenstrief.org<http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

From: "Cullen, Theresa" <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>
Date: Monday, August 6, 2018 at 11:40 AM
To: Jamie Thomas <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>, "Shivers, Jennifer Ellen" <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>
Cc: "Fill, Kim Renee" <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>, "paynejd@gmail.com<mailto:paynejd@gmail.com>" <paynejd@gmail.com<mailto:paynejd@gmail.com>>, "miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>" <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>, "Biondich, Paul G" <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

Was going to post this

Hope everyone is well. We are working on eHA as a part of a data use partnership project in Ethiopia. Jennifer Shivers and I are interested in trying to identify ways that organizations/countries are using to curate facility registries. The following two questions reflect our conversations:

  1. Does anyone have SOPs /written processes / lessons learned that can be shared about how to curate and maintain facility registries?
  2. If you do, is it possible to get copies and/or references to these processes?

but I don’t know where they should send (since it probably isn’t only us that wants to see these things..)

Theresa Cullen, MD, MS |
Associate Director, Global Health Informatics
Regenstrief Institute
Visiting Associate Professor, Department of Family and Community Medicine, Indiana University
1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9337 | 520-975-5727 (m) | Fax 317-274-9305
Skype ID: theresaanncullen Facebook.com/regenstriefinstitute<http://facebook.com/regenstriefinstitute>
www.regenstrief.org<http://www.regenstrief.org/>

From: Jamie Thomas <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>
Date: Monday, August 6, 2018 at 5:31 PM
To: Cullen Theresa <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>, Jennifer Shivers <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>
Cc: Kim Fill <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>, jonathan payne <paynejd@gmail.com<mailto:paynejd@gmail.com>>, Michelle Cox <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

Terry,

I am more than happy to post on your behalf but I believe it will mean more to add you to the OHIE-FR mailing list and have you post directly. I just added you to facility-registry@googlegroups.com<mailto:facility-registry@googlegroups.com> so you should be able to post.

Jamie Thomas | Health Information Project Manager/Communications
Center for Biomedical Informatics
<EF0758A0-D9BF-456E-8C85-E0974205B265[918].png>

1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9218 | Fax 317-274-9305
Email: jt48@regenstrief.org<mailto:jt48@regenstrief.org> | Skype: jamie.thomas5670 | Twitter: @Regenstrief
www.regenstrief.org<http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

From: "Cullen, Theresa" <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>
Date: Sunday, August 5, 2018 at 9:58 PM
To: "Shivers, Jennifer Ellen" <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>, Jamie Thomas <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>
Cc: "Fill, Kim Renee" <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>, "paynejd@gmail.com<mailto:paynejd@gmail.com>" <paynejd@gmail.com<mailto:paynejd@gmail.com>>, "miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>" <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>, "Biondich, Paul G" <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

Jamie, I don’t think that I am on the FR community group. I can post if I knew who to post to..
Question is fairly direct

  1. Does anyone have SOPs /written processes / lessons learned that can be shared about how to curate and maintain facility registries/ If you do, can we get copies of them ?

thanks

From: Jennifer Shivers <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>
Date: Sunday, August 5, 2018 at 9:02 PM
To: Cullen Theresa <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>
Cc: Kim Fill <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>, jonathan payne <paynejd@gmail.com<mailto:paynejd@gmail.com>>, Jamie Thomas <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>, Michelle Cox <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

I have been traveling most of the day and just got to my room and have full access to email. Tonight I will be preparing for tomorrow. I’ll have to check later in the week to see if we have anything like a process or SOP.
Someone could reach out the facility registry community to ask for examples of FR management SOPs.

Jennifer

Jennifer Shivers | Senior Integration Architect | Senior Business Analyst
Tel 317-797-1200 | Skype jennifer.shivers

<image002.png>

1101 West Tenth Street
Indianapolis, IN 46202
Web and email addresses, and phone numbers will remain the same.
Tel 317-274-9234 | Fax 317-274-9303
Twitter: @Regenstrief | Facebook.com/regenstriefinstitute<http://facebook.com/regenstriefinstitute>
www.regenstrief.org<http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

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On Aug 5, 2018, at 12:30 PM, Cullen, Theresa <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>> wrote:

Jennifer, did you look at what Niamh sent? Is there something there that we can borrow?
It amazes me that we have nothing from the contractor to use, but I don’t think that there is anything.

From: Jennifer Shivers <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>
Date: Friday, August 3, 2018 at 6:34 PM
To: Kim Fill <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>
Cc: Cullen Theresa <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>, jonathan payne <paynejd@gmail.com<mailto:paynejd@gmail.com>>, Jamie Thomas <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>, Michelle Cox <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

All,
I don’t see where MFR curation processes fit on here. We need to get something going on this or the interoperability pilot won’t succeed.
Thanks!
Jennifer

Jennifer Shivers | Senior Integration Architect | Senior Business Analyst
Tel 317-797-1200 | Skype jennifer.shivers

<image002.png>

1101 West Tenth Street
Indianapolis, IN 46202
Web and email addresses, and phone numbers will remain the same.
Tel 317-274-9234 | Fax 317-274-9303
Twitter: @Regenstrief | Facebook.com/regenstriefinstitute<http://facebook.com/regenstriefinstitute>
www.regenstrief.org<http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

On Aug 2, 2018, at 10:57 AM, Fill, Kim Renee <kfill@regenstrief.org<mailto:kfill@regenstrief.org>> wrote:

Michelle created a folder and google slides on our google drive. Thanks, Michelle! Our next review with JSI is August 15. Please update your slide by August 9, so we can review during our plan review on Thursday, August 9 and send a pre-read to JSI for the meeting on the 15th. Kind regards, Kim

Process
1. Go to google drive - https://drive.google.com/drive/folders/1BsyptrNIXrDHqehbQXMCMQIKa2hfQHhr
2. Update your template. The deck with all the templates are available
· eHA – Jennifer
· DW – Paul
· NHDD – Jon
· Overall – Terry
3. Review in weekly plan review, August 9.
4. Send to JSI as pre-read for meeting on August 15.

From: Cullen, Theresa
Sent: Thursday, August 2, 2018 9:11 AM
To: Fill, Kim Renee <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>; Shivers, Jennifer Ellen <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>; Jonathan Payne <paynejd@gmail.com<mailto:paynejd@gmail.com>>; Thomas, Jamie <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>; Cox, Michelle Louise <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>; Biondich, Paul G <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>
Subject: Re: DUP Status Report *** response requested ***

I think that we decided that we were going to fill this on .. Do we have a process to do that? thanks
Theresa Cullen, MD, MS |
Associate Director, Global Health Informatics
Regenstrief Institute
Visiting Associate Professor, Department of Family and Community Medicine, Indiana University
1101 West Tenth Street
Indianapolis, IN 46202
Tel 317-274-9337 | 520-975-5727 (m) | Fax 317-274-9305
Skype ID: theresaanncullen Facebook.com/regenstriefinstitute<http://facebook.com/regenstriefinstitute>
www.regenstrief.org<http://www.regenstrief.org/>

From: Kim Fill <kfill@regenstrief.org<mailto:kfill@regenstrief.org>>
Date: Tuesday, July 31, 2018 at 9:46 PM
To: Jennifer Shivers <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>, jonathan payne <paynejd@gmail.com<mailto:paynejd@gmail.com>>, Jamie Thomas <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>, Michelle Cox <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>, Paul Biondich <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>, Cullen Theresa <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>
Subject: RE: DUP Status Report *** response requested ***

This slide deck has a few more options for status reporting….sorry for the confusion. Kind regards, Kim

From: Fill, Kim Renee
Sent: Tuesday, July 31, 2018 2:08 PM
To: Shivers, Jennifer Ellen <jeshiver@regenstrief.org<mailto:jeshiver@regenstrief.org>>; Jonathan Payne <paynejd@gmail.com<mailto:paynejd@gmail.com>>; Thomas, Jamie <jt48@regenstrief.org<mailto:jt48@regenstrief.org>>; Cox, Michelle Louise <miclcox@regenstrief.org<mailto:miclcox@regenstrief.org>>; Biondich, Paul G <pbiondic@regenstrief.org<mailto:pbiondic@regenstrief.org>>; Cullen, Theresa <thcullen@regenstrief.org<mailto:thcullen@regenstrief.org>>
Subject: DUP Status Report *** response requested ***

Good afternoon -

Per our last plan review call, please find included options for creating a regular status communication regarding our work (GHI) on the DUP project. There are several templates in the slide deck; the first seems to fit our need the most. We could do one slide that covers all work streams or a one-page slide for each…. In addition we should send the updated and statused plan. An example is included.
1. Overall
2. eHA/Interoperability
3. Data Warehouse
4. NHDD

Please respond with your thoughts on our status communication. Thank you!

Kind regards,
Kim

Kim Fill, PMP| Global Health Informatics Program Manager
Tel 317-797-1200 | kfill@regenstrief.org<mailto:kfill@regenstrief.org>

<image001.png>

1101 West Tenth Street
Indianapolis, IN 46202
Web and email addresses, and phone numbers will remain the same.
Tel 317-274-9043 | Mobile 317-627-8985
Twitter: @Regenstrief | Facebook.com/regenstriefinstitute<http://facebook.com/regenstriefinstitute>
www.regenstrief.org<http://www.regenstrief.org/>

Confidentiality Notice: The contents of this message and any files transmitted with it may contain confidential and/or privileged information and are intended solely for the use of the named addressee(s). Additionally, the information contained herein may have been disclosed to you from medical records with confidentiality protected by federal and state laws. Federal regulations and State laws prohibit you from making further disclosure of such information without the specific written consent of the person to whom the information pertains or as otherwise permitted by such regulations. A general authorization for the release of medical or other information is not sufficient for this purpose.

If you have received this message in error, please notify the sender by return e-mail and delete the original message. Any retention, disclosure, copying, distribution or use of this information by anyone other than the intended recipient is strictly prohibited.

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